Company events are essential in reinforcing camaraderie and company values among your employees. However, staging such an event entails a lot of things — including arranging catering and ensuring your food supplier will offer a rockstar corporate catering menu. More so if the event is happening in an outdoor setting.
It’s fun and fulfilling, but you have to make sure that you have planned for it thoroughly. In this article, we’re specifically discussing how to arrange catering for your next outdoor company event.
Have a budget. Your budget plan is a crucial one — it dictates how much you’re willing to spend for the elements and factors of your outdoor event, e.g, the venue, the menu.
Secure your venue. Outdoor events are certainly memorable, but first things first — you need to book a venue ahead of time. Make sure your venue is a strategic one (it should be proximal to your business area and is “weather-friendly,” meaning you’d be comfortable whether the temperature is high or it is raining).
Get the necessary permits. Some venues require getting permits first so you can hold your event there and bring certain types of liquor or cocktails.
Know how many are coming. Any event, whether it’s held indoors or outdoors, is a number’s game. Finalize your guest list because all other aspects will be dependent on this — especially the amount of food and drinks you will be serving.
Hire a dependable caterer. Crafting, preparing and serving a great corporate catering menu is a tedious thing to do. To make sure to handle things efficiently, it’s highly recommended to get help from a dependable and experienced caterer.
Understand your attendees’ dietary needs. Your caterer should know what your preferences are when it comes to your menu items. One of the things you need to communicate with them well is the dietary requirements of your company event’s attendees.
Offer alternative menu items. To cater to a wide range of dietary needs, consider offering alternative meals that are budget-friendly to prepare. You can save on money too if you choose dishes that use local and seasonal ingredients.
Plan your logistics. The logistics of an outdoor event is definitely different from an indoor one. Plan your venue layout and how your suppliers like your caterer will bring in their equipment and setup.
Food presentation is key. Taste is one thing, presentation is another. To create an appetizing corporate catering menu, you have to instruct your caterer to come up with a beautiful and creative food presentation.
Make your guests comfortable. The design of your table and food station setup shouldn’t compromise the comfort and safety of your guests.
Consider porta potty rentals. Your guests will eat and drink to their delight, therefore it’s inevitable for them to need some bathroom break. If your venue doesn’t have traditional comfort rooms, you should also rent out porta-potties.
Always monitor the weather. One of the challenges
of holding an outdoor company event is the weather. Apart from having a back-up
plan, you also need to be updated about the weather condition on the days
leading up to the event and on the event proper.
If you want a corporate catering menu that
will impress your employees or potential business partners, contact us today at
Saint Germain Catering. Let’s start planning your next big corporate event!